- Friday, December 21, 2012

Notes of an Intern: And we're done!

From intern Shekinah:

So today was the last wedding of 2012 and my oh my, what a whirlwind it was! That being said, it was a lot of fun, the bride and the wedding were beautiful, and of course I learned a lot. Today held two major lessons-knowing how to take back control of your timeline and knowing how to advocate for your bride and work with vendors when something is different than what the bride wants.

This week, let's address the timeline. Yes, you go through all documents and details and create an incredibly accurate timeline. Yes, you build in plenty of time. Once in a while though, enough variables and unexpected situations occur where despite all of your planning, you'll still be behind.

What do you do? First of all, look at your timeline and see what are the non-negotiable times. If you can't move the ceremony start time up to fit in everything prior to the ceremony, what CAN you move? Can you do first look pictures and bridal party shots before and pull the parents out for 10 minutes of cocktail hour? Although you may be behind at the moment, most likely you added time in other areas of the timeline, so how can you condense and rearrange some of those activities to gain time now?

Secondly, if you know your details, it will be SO much easier to get your couple back on schedule. For example, our couple wanted many variations of pictures with different people. Because Regina knew exactly what her couple wanted, she was able to expedite the family pictures SO quickly and efficiently that we went from being about a half hour behind to being fifteen minutes ahead of schedule (having an amazing set of photographers helped as well).

Speaking of vendors, know your vendors and know how to communicate with them so that if you have to break the news that something needs to get done in less time than expected or something extra needs to be squeezed in a certain time, they will be willing to work with you. This is NOT your time to be a plannerzilla and order people around and tell them what you're changing and expect them to just follow it. 

Being frenzied or demanding just makes you look unprofessional and you're not going to get what you want from them. Be kind. Be tactful. Remember, the vendors' goal is the same as yours- to make the couple's day as perfect as possible. Therefore,  if you can master the art of being respectful and good natured while still saying what needs to be done, not only will it help your couple get back on track, but you will have mastered a huge skill of what being a successful "day-of" coordinator is about.

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